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UK Party DJ - Terms and conditions



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Upon completion of a booking form you are legally bound to furfill all required payments as per your booking form unless notice of cancellation is made as per the terms in section 5.
After complition of a booking form the specified event date will be reserved; but not secured.
In order to secure the date stated a deposit must be made to the value specified during pre-booking discussions.
Upon receipt of deposit and booking form, UK Party DJ will reply with confirmation your booking will go ahead unless UK Party DJ decides it can no longer honour the contract.
Once confirmed by both parties both the Client and UK Party DJ are legally bound to perform the duties set out in the booking form and these terms and conditions.

Any bookings with UK Party DJ must be made by a person of at least 18 years of age.
You must not use details other than your own in the "About You" section of the booking form.

1.Securing your booking


Until secured; UK Party DJ may withdraw any offer it has made.
Once you have agreed to a booking you will have 7 working day cooling off period, starting from the day after you entered into a contract with us (a working day does not include Saturday, Sunday or any Bank Holiday).
During this period you are entitled to a full refund minus any costs we may have incurred in processing your agreement.
After the 7 working days your deposit will become non-refundable and if you decide to cancel you may also incur reasonable fees for any services we have provided already if these are of more value than the original deposit.
Deposits cannot normally be made in cash.
Bookings made with less than 7 days until the scheduled event will require full payment upfront unless paying cash on the night.

2.Payments


The remaining balance may usually be paid up to 7 days before the schedule date via cheque, card or PayPal.
Cash on the night is an accepted payment however may not be available in some situations.
If you require other payment arrangements please let UK Party DJ know well in advance of the proposed performance.

3.Additional extras


Additional extras (a product or service you have requested which is not part of a standard sound & lighting setup) may be added after the booking process. UK Party DJ does not offer refunds or reductions if you discover an additional extra (which has been included during booking) is no longer required.
3.1 Smoke and Haze machines
Before booking any atmospheric effect (smoke, low fog, or haze machines) it is advised you ask your venue if they are happy for them to be used.
3.2 Bubble, Foam and Snow machines
Before booking please ensure your venue permits the use of these machines. If being used on hard surfaces such as a dance floor, tiled floor or any uncarpeted space these machines may cause the floor to become slippery. Please ensure your guests are made aware of this as your DJ cannot be held responsible for accidents which may occur.
3.3 Mood Lighting
We cannot guarantee your lighting will reach some areas you may require due to lack of plug sockets, distance from plug socket or difficultly installing lights. Chosen colours often may appear different depending on background and light limitations.
3.4 Glow Sticks
Not suitable for children under 3 years old. Whilst glow sticks are non-toxic, they should only be bent to activate and contents should not be ingested. If incorrectly used the contents may cause staining to furniture or clothing.
Should you wish to extend the performance times before the night please contact UK Party DJ, if you decide to extend performance on the night you may discuss it with your DJ.

4.Parking and additional charges.


Please ensure a suitable parking space is available for your DJ for the length of time required.
If there is no parking available next to the venue you must inform UK Party DJ.
If no parking is available and UK Party DJ has not been made aware of any parking difficulties you will either be charged the cost of parking and/or your start time may be delayed.
Double yellow lines, time limited parking or residents only areas do not count as possible parking spaces unless a permit is provided or the time limits allow parking from setup time to pack away time, if no other option is provided and no warning given you will be responsible for re-reimbursing the cost of any fines.

5.Cancellation


In the unlikely event of UK Party DJ having to cancel due to injury or illness a good effort will be made to find a suitable replacement.
If this isn't possible, any payments made will be returned including deposits.
If either UK Party DJ or Client(s) has to cancel due to act of god where performance from UK Party DJ becomes unfeasibly difficult or expensive the deposit will be retained.
If the Client cancels within 14 days of the booked occasion 50% of the total fee is to be paid to UK Party DJ.
If the Client cancels within 7 days of the booked occasion or during the performance, the total fee will be liable.
If a booking takes place within 7 days of the scheduled event the cancellation fee is 50% of the total fee.

6.Refunds


Unless the performance and preparation you receive was misleading to what was advertised or agreed, in accordance with trading standards no part or full refunds will be made.
This includes lack of attendance by guests, weather conditions and/or unreasonable expectations from the Clients.
If your DJ starts late due to parking, venue or issues which are not within their control no partial refund will be made.
Any complaints or issues during your event should be raised to with your DJ during performance and forwarded to UK Party DJ afterwards.

7.Setup requirements


Space requirements vary, a standard mobile DJ setup will require a space of 3m(10ft) in length, 2m(7ft) in depth, and 2m(7ft) in height, along with one 240v plug socket. Please allow more space and plug sockets for additional extras or larger set-ups.
Some setups can be made smaller and if this is required please inform UK Party DJ in good time.
The average set up time is between an hour and two hours.
Children's parties will require less equipment and therefore shorter times.
You must ensure we are made aware of any possible delays the DJ may experience (ie: long distance from parking to setup area or venue not being accessable in good time).
Your DJ will have the right to start at a later than specified time with no penalty should inadequte setup time be given or no warning for possible delays.
Shelter must be provided for outdoor events where equipment could be damaged by weather conditions.
The area of which equipment is set up must be even and solid surface to prevent accidents.

8.Certificates (PLI, PAT etc)


You may request to see documentation such as Public Liability Insurance certificates or proof of PAT testing at any point.
If not specified as required during booking UK Party DJ may use a DJ which does not possess these documents.
Each individual DJ has their own certificate and claims cannot be made against UK Party DJ unless David Bessant is your DJ.

9.Responsibilties of the client


During the period of DJ hire you are responsible for your guests and any damage or theft which is caused by guests attending your event.
If any of your guests cause damage or steal equipment belonging to your DJ you may be asked to pay for the replacement or repair.
You must provide a safe and secure area for your DJ to operate and should the equipment or the DJ's safety be threatened the DJ reserves the right to cease performance until the threat has been satisfactorily dealt with.

10.Photography


Your DJ may take photographs or videos during your event, should any of your guests wish otherwise please advise as soon as possible.
Any material captured may be used for advertising, should any photographs be offensive or should any guests wish them to be removed please contact UK Party DJ.

11.Advertisements


You have the right to request your DJ does not place advertisements in the way of a banner or posters placed away from the equipment setup.
Some equipment may contain logos or contact information.
Business cards may be left around your venue, please inform us if you'd prefer there absence.
If any DJ is advertising a business other than UK Party DJ or a service offered by UK Party DJ please report it after your event.

12.Your Details


UK Party DJ and it's partner businesses may use the information provided to check current address, telephone and email address are valid along with any other relevent information provided during booking or pre-event discussions. A credit check may be performed where payment is not made in full. We only provide information to third parties on the basis of validity checking and do not sell or pass on information for marketing purposes.



Updated 26/09/2013

View old terms -
08/07/2013 Terms